Skip to content Skip to main navigation Skip to footer

Sales Ledger – Re-enter a Produced Invoice

Use this feature when you need to re-enter an existing Invoice because some of the financial details of the Invoice are incorrect – for example if prices, quantities, discounts or V.A.T. rates were entered incorrectly or the wrong customer was invoiced.

An invoice is a legal document and, once it has been processed and issued, should not be edited freely without due care and without a clear audit trail.

The system maintains this control by requiring that you issue a credit note for the existing Invoice and then process a new invoice with the correct financial details. This feature makes this process quick and easy.

If you need to change only text fields or description details – e.g. correct for typo errors or change invoice or delivery address details – you may Edit a Produced Sales Invoice – previously in this section.

Identify the customer and invoice number to be re-entered and determine the correct details needed for the new invoice.

Sales Ledger - Re-enter a Produced Invoice


  • On the main menu, click Daybooks > Sales Daybook > Re-enter Produced Invoices
  • Select the customer account code and click OK to display a list of that customer’s invoices.
  • Highlight the invoice to be re-entered using the up/down arrows and vertical scroll bar.
  • Press OK to open the Sales Invoice Production Form pre-populated with all the details of the selected Invoice available for editing.
  • To produce the new invoice, process as you would for Sales Invoice Production.
  • In particular, if you wish to invoice a different customer, use the Change Account button on the header tab to select the different customer account code.
  • After the new invoice is processed, The system will automatically process a credit note for the existing Invoice in full and offer it for printing.
  • The credit note will be posted to the same period – current or future – as the original invoice.

Print Daybook Listing run as at the system date and confirm all invoices posted – see Print Sales Daybook Listings.

One copy of invoice and credit note to be filed in number order with Daybook listing for that day’s input.


There are no comments yet

Leave a comment

Your email address will not be published. Required fields are marked *