To post supplier receipts and refunds and allocate against invoices and credit notes.
Click on Suppliers > Payment/Refund.
Opens the Select Supplier form – see Edit Supplier to view form.
Select the supplier from the dropdown box or the cloud link list.
The Supplier Payment/Refund form opens.
Enter Reference – Counter Credit No, Reference from Bank statement or anything that makes the Bank Reconciliation easier.
Enter Receipt amount and select Bank account.
Match invoices and credit notes cleared by receipt – click on match on each relevant line – use Clear match if you make an error. Enter the amount in the match amount column if the refund is short paid.
Continue until Balance to allocate is nil or a figure that can’t be allocated – e.g an overpayment. If account has no transactions then the total amount is unallocated – i.e. no matches are made and all that needs to be done is to click on Submit.
When matching done, click on Submit to post cash to the ledgers.