Purchase Daybook Batch Input

Purpose:
To post a number of purchase invoices and credit notes at the same time – where no purchase orders have been raised. For multiple line invoices you may wish to use the Post Invoice menu option.

Preparation:
If you wish to use the supplier’ invoice numbers change the settings in Set Supplier Preferences.

Processing:
Click on Supplier > Daybook Batch Input to open form-

• If posting a Credit note click on the radio button.
• Enter date of invoice – manually or use Datepicker.
• Select Supplier from dropdown.
• Enter supplier invoice number in Reference – see Preparation note above.
• Enter amounts and description and select analysis code.
• If the invoice has already been paid tick the Post invoice as already received checkbox. The payment date and default bank account will appear – amend if necessary and enter Reference – the system will post an entry to the bank account and the supplier’s account when submitted.
• Click on Add Line to show the document in the grid then add the next invoice or credit note until the batch is processed.
• Click on Submit to post the invoices, credit and cash to the supplier accounts, cash book and nominal ledger.

Please ensure you add the last line – you will receive a warning if you don’t.

Just correct and carry on.