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Purchase Ledger – Account Enquiry

Use this facility to see how much you owe a supplier and details of the transactions making up this balance.

Click the Notes button to store dated notes of telephone calls/letters/emails etc. made to a supplier linked to their ledger account.

Consider connecting to the internet to access supplier websites for any news or updated financial information.

Either: On the main menu click Ledgers > Purchase > Ledger Enquiry,
or toolbar control button to open form – see Purchase Ledger Account Enquiry form – below.
Form will display current period and open transactions as a default – see Match Sales or Purchase Ledger Transactions for an explanation of this term.

Ensure that each Note entry is referenced with the date, time and name of the person making the entry.

Purchase Ledger - Account Enquiry

YTD Turnover: VAT-exclusive value of all invoices posted to the ledger account since the this accumulator was last zeroed – see Period End Processing.

Email & Web: Click the buttons to launch email and browser applications.

Status: Alloc – Cash, credit or journal amounts have been fully allocated against other ledger entries.
UnAll – Cash, credit or journal amounts have not been fully allocated against other ledger entries.
Paid – Invoice has been fully paid.
Pt Pd – Invoice has been part paid.

On Stop: If present – supplier has suspended deliveries pending dispute resolution – see Purchase Ledger Account Maintenance form.

History On/Off: Shows/hides matched transactions from previous periods.


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