Post Supplier Payments

Purpose:
To post suppliers bank payments and allocate against invoices and credit notes.

Processing:
Click on Suppliers > Payment.

Opens the Select Supplier form – see Edit Supplier to view form.

Select the supplier from the dropdown box or the cloud.

The supplier payment form opens.

Enter Payment date – see Datepicker.

Enter Reference – Cheque number or Statement payment reference.

Enter Payment amount and select Bank account.

Match invoices and credit notes cleared by payment – click on match on each relevant line – use Clear match if you make an error. Enter the amount in the match amount column if the invoice is short paid. Match to receipt if appropriate – overpayment or duplicate payment.

Continue until Balance to allocate is nil or a figure that can’t be allocated – e.g an overpayment. If account has no transactions then the total amount is unallocated – i.e. no matches are made and all that needs to be done is to click on Submit.

When matching done click on Submit to post cash to ledgers or Cancel to abandon.