Purchase Ledger – Register Analysis Report

Purpose:
To provide purchase accrual information for invoices received but not processed. – The values shown will need to be accrued against the relevant account codes in the nominal ledger, before producing management accounts.

Preparation:
Ensure all invoices received have been booked onto the purchase register – see Record Supplier Invoices on the Invoice Register.
Ensure that all authorised invoices have been posted to the ledger – see Post Registered Supplier Invoices/Credit Notes to Purchase Ledger.

Processing:
Either: On the main menu click Ledgers > Purchase Ledger > Invoice Register > Analysis or;
click Report Control button > Purchase>Register Analysis button to open form.
Select printer – see Printing Reports.
Click OK to print/display/export to selected file type.
Close form.

Balancing/Reconciliation:
Copy supplier documents (if required) & distribute to relevant managers to authorise and return.
Print/display a list of Items periodically to enable you to chase those outstanding – see List Purchase Register Items.

Filing:
File with Month End working papers. Auditors my require a copy at year end.