Purchase Ledger – Period End

Purpose: To control your product’s financial reporting . Ledgers accumulate transactions and produce reports, usually in 12 discrete transaction periods within a financial year. The month-end process controls the cut-offs between periods for more accurate analysis.

Each of the Sales, Purchase and Nominal ledgers has its own routine that must be run separately.

The Period-end routine:
– Closes the current period and so prevents any further transactions being created or adjusted in that transaction period in the ledger;
– Advances the ledger period by 1 into the next period;
– Clears down all matched transactions into history.

Preparation:
Ensure all the current transaction period’s data has been processed.
Ensure all other users are off the system until Period End is completed.
Ensure Purchase Daybook has been printed
Process Sales and Purchase Ledger Period Ends before processing Nominal Ledger Period End.

Enter Period end date to ensure accuracy with closing.

Clear YTD turnover & analysis check box resets YTD turnover on all purchase ledger accounts to zero – use at period 12 after reporting – see Print Supplier Analysis and Print Supplier Turnover.