Post Supplier Receipt/Refund

Purpose:
To post supplier receipts and refunds and allocate against invoices and credit notes.

Processing:
Click on Suppliers > Payment/Refund.

Opens the Select Supplier form – see Edit Supplier to view form.

Select the supplier from the dropdown box or the cloud link list.

The Supplier Payment/Refund form opens.

Enter Receipt date – see Datepicker.

Enter Reference – Counter Credit No, Reference from Bank statement or anything that makes the Bank Reconciliation easier.

Enter Receipt amount and select Bank account.

Match invoices and credit notes cleared by receipt – click on match on each relevant line – use Clear match if you make an error. Enter the amount in the match amount column if the refund is short paid.

Continue until Balance to allocate is nil or a figure that can’t be allocated – e.g an overpayment. If account has no transactions then the total amount is unallocated – i.e. no matches are made and all that needs to be done is to click on Submit.

When matching done, click on Submit to post cash to the ledgers.