Cash Book – Post Cash Sales Receipts

Purpose:
To register and account for cash register receipts from cash sales, or if and when non-invoiced amounts are received in the form of cash.

Preparation:
Obtain an up-to-date nominal code list – see List Chart of Accounts.

Processing:
On the main menu click Daybooks > Cash Book > Receipts > Cash Sales to open form.
Process receipt- see below
Click OK to update.

Balancing/Reconciliation:
See Bank Reconciliation.

Reporting:
As required – see List Cash Book Transactions.

Filing:
File supporting documents in reference number order by period.

• Bank: Select the account into which you will bank the receipt.
• Date: Either: manual entry formatted as DD/MM/YY. Type over the parts of the date you wish to change – the system will skip over the “/” part itself. If the date you enter is invalid; the cursor will return to the start of the date and await a valid entry, or; click on the field to highlight data – white on a blue background – then right click to open the Calendar Menu – see Dates and Calendar.
• Reference: 10 Characters .
• Description: 30 Characters.
• Enter Gross amount and check VAT value. Enter amounts in grid to total Net amount – Entered VAT must agree to Calculated VAT and Left to analyse must equate to nil before saving.
• Add Line – highlight line above where you wish to insert and click on button.
• Delete Line – highlight line to delete and click on button.
• Click OK to post to ledgers or Cancel to abandon.