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How Do I Record A Cash Purchase?

Note: A cash purchase doesn’t normally involve a supplier invoice (there may be a Cash Sale Invoice) and often reimbursement is made from petty cash.

If you want to record a supplier invoice or your supplier allows you to delay payment, you should Record an Invoice.

You can either record the expense immediately – click menu Daybooks > Cash Book > Payments > Petty Cash.

The Petty Cash Payment Form is displayed.

Enter the cash expense details which will be credited automatically to the Petty Cash Control Account.

OR you can post all the period’s payments as part of the period end routine and balance the petty cash tin at the same time.

See more details in Process Petty Cash Payments in the Cash Book section.

Note: Small value receipts don’t always show the VAT separately (Amount is VAT inclusive). You can claim back the VAT element providing the document shows a valid VAT number and is dated.